Multiple RRH Enrollments & HMIDs

Multiple RRH Enrollments & HMIDs

INTRODUCTION


Multiple funding sources, differentiated by projects in CMIS) can be used to provide services to Rapid Rehousing (RRH) clients. Depending on the a) funding source and b) type of RRH assistance provided, this would result in clients having overlapping RRH project entries in CMIS. This article reviews how overlapping RRH project entries should be handled in CMIS, and if data entry needs to be adjusted to account for multiple RRH funding streams being utilized for the same client.

The order and length of time that a client is enrolled in each CMIS project matters. However, once a client is moved into permanent housing and then enrolled into a different/new RRH project (to assist with rental payments, for example), Housing Move-In Dates must be updated through an additional Interim to continue to show the client as housed in reporting.


EXAMPLE

Let's outline a typical RRH situation. A client starts working with an organization for RRH assistance. The agency uses one type of RRH funding to help this client locate housing, to get them moved in, and then provide a couple months of rent. However, it's not a full year of rental assistance, and another funding RRH source needs to be utilized to secure the client's housing and additional case management. 
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The first/earlier project would be a RRH project with the sub-type of "Housing with or without services". The second/later RRH project could be either a) Housing with or without services or b) Services Only. 



INITIAL RRH ENROLLMENT:

The Project Start Date of the first/earlier RRH project entry should reflect when housing assistance from the first funding source began. Upon entry, the client should have a blank/null Housing Move-In Date, confirming that the client is homeless upon enrollment.
When a client moves into permanent housing, the first project entry must have an Interim Review (Update) to enter a Housing Move-In Date (HMID) that matches when the client moved into the permanent housing unit.

ADDITIONAL RRH ENROLLMENT(S):

The Project Start Date of the second/later RRH project entry should reflect when assistance from the second funding source began. If the client was already housed, the second project entry must have an Interim Review (Update) for a HMID that matches the Project Start Date of the second (or third) RRH entry.
If the HMID is not updated in an Interim connected to the later entry or entries, the initial HMID transferred over is outside of the Entry/Exit Dates and therefore will not count the client as being housed in system-wide reporting.

Do not exit the client from the first project during this process just because another entry was opened. The client should have the project entry/ies open until all RRH assistance, including case management, is completed.
When it comes to system-wide RRH data, all enrollments should be connected and/or overlap, leaving no gaps in date. By HUD definitions and guidelines, a client should only have one (1) period of RRH service in a year.

EXAMPLE OF ENTRY/EXITS IN CMIS:

This is what an example of how this situation could look like in the Entry/Exit tab of a client's profile on CMIS:


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